Bettertrack Inventory

 

About The Project

BetterTrack Inventory is a centralized mobile and web-based application developed to manage inventory within an organization across various departments. It enables employees and admins to schedule product usage, manage inventory status, upload and retrieve documents like purchase receipts and warranties, and receive instant alerts on scheduled events. The platform ensures clear visibility over the lifecycle of assets, including product usage, maintenance tracking, and cost management—while maintaining strict role-based data access.

The Challenge

  • Lack of Inventory Visibility: Difficulty in knowing which department or employee was using which product at any time.

  • Document Disorganization: Important files like invoices and warranties were hard to access due to scattered storage.

  • Inefficient Scheduling: Appointment conflicts occurred due to the absence of a centralized calendar and alert system.

  • Access Control Issues: Admins needed full visibility while ensuring employees only accessed relevant data.

  • Mobile Accessibility: Users required a seamless experience across both mobile and desktop environments.



Our Approach & Solution

  • Real-Time Product Tracking: Developed a live dashboard to show product locations, users, and acquisition costs, with filters by room, department, or employee.

  • Calendar Integration: Implemented calendar-based appointment scheduling with push and in-app notifications to prevent scheduling overlaps and missed activities.

  • Document Upload System: Centralized storage for product receipts, repair bills, and warranty documents, accessible per product entry.

  • Role-Based Access Control: Admins manage user permissions by department and role, controlling what data is visible or editable.

  • Mobile Optimization: Designed a responsive interface allowing field staff to manage inventory, view documents, and get notified on the go.


Key Features

Dashboard

  • Overview of total inventory count, acquisition cost, and upcoming appointments.

  • Displays completed vs. pending product-related activities.

Inventory Management

  • Product details include location, acquisition cost, assigned department, and user.

  • QR code scanner integration for quick product access and updates.

  • Upload and download of related documents (receipts, warranties, etc.).

  • Department-based filters and smart search for easier navigation.

User Management

  • Admins can create users with specific roles and assign them to departments.

  • Role control includes access restrictions, update rights, and category management.

  • Creation and editing of departments, product categories, and rooms.


    Appointment & Notifications

    • Department-specific appointment scheduling for product usage or maintenance.

    • Admin-level calendar view across all departments.

    • Notifications for upcoming, missed, or rescheduled appointments.

    Log Entry System

    • Tracks every product addition, update, or deletion.

    • Maintains records of appointment creation, changes, and cancellations.

    Web Development

    • Responsive Dashboard Interface: Designed for clarity and efficiency across large screens.

    • Real-Time SQL-Like Data Handling: Dynamic linking of inventory, users, and document records.

    • Calendar & Scheduling Module: Integrated calendar with rescheduling, filters, and alerts.

    • QR Code Integration: Web-based QR scanner to instantly pull inventory data.

    • Role-Based Interface Rendering: Conditional logic to show/hide modules based on user type.

    • Advanced Filters & Search: Department/year/product type filters for ease of access.

    • Audit Logs & Admin Panels: Detailed logs and management tools for platform maintenance.


    Mobile Development

    • Mobile-Responsive Design: Optimized layout and touch interfaces for field staff use.

    • Cross-Platform Compatibility: Built for smooth experience on Android and iOS browsers.

    • On-the-Go Inventory Access: Mobile users can check product availability and locations in real time.

    • Mobile QR Scanner: Integrated scanner for quick check-in/out of inventory items.

    • Instant Notifications: Real-time alerts for appointments, maintenance tasks, or document updates.

    • Mobile Document Uploads: Staff can upload photos of receipts or warranty cards directly from their phones.

    • Offline-Ready Views: Cached data view for limited functionality in low-network zones.

    • Lightweight Mobile Navigation: Simplified tabbed structure for faster workflows on small screens.



    Results & Impact

    BetterTrack Inventory has enabled faster and more transparent inventory management across internal departments. Product usage is now traceable in real-time, ensuring accountability and reducing losses. Appointments are better coordinated, and document retrieval has become hassle-free. Admins benefit from full control over user permissions and department-wide visibility, while field users gain mobile convenience with real-time alerts and access to inventory data wherever they are.

    Location: Saravanampatti, Coimbatore, Tamil Nadu, India

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